Release notes May 2020

In May, we mainly focused on the integration with new payment provider - Stripe. In addition, update to SENSE sync has been implemented to allow all members of the Finnish equestrian clubs to login to KIPA. The historical results for previous years have been published. Rankings and statistics will be available soon.  

Features for show organisers and SRL administrators

Integration with new payments processor 

Starting from May, the new payment processor has been taken into use for both horse licenses payments and for organisation of shows and clinics. 
The payment processor has its limitations, i.e. only card payments are accepted so far, including debit and credit cards, and prize money payouts are supported only by using the Finnish bar code service. There are several benefits:  

• Users do not need to provide KIPA any data for return payments (like IBAN, name or ID numbers), Stripe returns money automatically to the account / card from where payment has been made;
• Foreign riders can start using the system, paying for their registrations and receiving the returns as a self-service - all cards are supported, including the cards outside Europe; 
• Stripe is complaint with  the Know Your Customer and other financial operations regulations that are in force in Finland and the EU;  
• The transaction costs are significantly lower than before, which will leave more funds for the sport and reduce the administrative fees;  
• Stripe develops and updates constantly its platform. In the future, we will deliver several user experience improvements for KIPA users; 
• Stripe has a 24/7 highly competent technical support team to assist the SRL administrators and KIPA developers. 

Transition from SVEA to STRIPE services

• For KIPA users, it has been a seamless transition with no changes in the functional flows. The only difference is the change of the payment methods. 
• For show and clinics organisers, the transition has been flexible: 
  • all shows that have been open for registration using the SVEA services, continued using SVEA as payment provider with no changes in the flows; 
  • all other shows have been set to use Stripe; 
  • before opening registration, the organiser should verify itself with Stripe verification service. Depending on the documents initially submitted it might take 24 hours until 2-3 days. Verification is an electronic process, there is no need to submit or sign any paper documents.  
    • More information: https://feds.fleeq.io/l/zeprj9j5p3-zqzhy4vqwn (short video);  https://kipa.helpscoutdocs.com/article/40-kilpailunjarjestajan-tunnistautuminen-stripelle (article). 
• By the end of May, there are more than 50 organisers verified and many new shows open with Stripe payments. 
• For SRL administrators, there were no changes in payments and payouts operations. 

Prizes payouts with bar codes

Stripe doesn´t support transactions to not verified third parties, therefore to facilitate payouts o prize money a new bar code solution has been implemented with following basic flows:  

1. When organiser would like to pay monetary prizes, prizes payout data collection should be switched on in the show settings. When switched on, athletes will be asked to provide IBAN, name and ID of the prize money receiver for the registration.

2. When show results are published and show status is "Results published", go to Finances page and select Prizes tab:  

3. Press "Generate payout forms". Please note it will take up to several minutes to generate the payout forms for each prize money payout. If there are several wins for prize money receiver, prize money payout will be aggregated. When payout forms are generated, you can open them one by one - press "GET" or as one file - press "Get summary". 

4. Use your bar code service to payout prize money:  

5. Press "Confirm" or "Confirm all payouts", when payouts are done. This is important as only confirmed payouts will be reported to the Finnish Tax Office.  To Close finances of the show you need to have all prize money paid out and confirmed. 

When confirmed, the status of payout will change from Pending to Paid:  

Masterlist updates to help organisers to order registrations by Paid at date and time and 150 horses csv

We have developed a new filter that will enable sorting registrations by Paid at date and time. This will be helpful for organisers to decide what pairs should get a place in starting list and what pairs were unfortunately too late with payments.  

Use of feature described here:  https://kipa.helpscoutdocs.com/article/47-kuinka-monta-hevosta-on-ilmoittautunut-ja-maksanut-kilpailuun

In addition to Sort by filter improvements, we have created a temporary custom query csv. file export "150 horses": 

This csv. file exports all horses and order them by payment date, the horses participating in the SRL cups and series get a priority in the list. 

Other improvements

• Starting from 1st of June, all people with valid membership in Club Register (SENSE) can log in to KIPA. 
• In backoffice, a report of on organisations´ verification status has been related to help SRL administrators to monitor the verification progress. 
• Capability for a horse owner role has been developed.  A user in KIPA can now be linked to horse profile as a horse owner. In the future, this role can be used to submit through the system different horse related applications, such as pony measurements, as well as to manage horses´ data and vaccinations. 
• The roles and permissions were changed in a way to prevent organisers from making changes to approved schedules (when show is in a status "Registration open"). If organiser needs to still make some changes to schedule, he/she should approach the official who has approved the schedule. For club level shows, the President of the Ground Jury, for other levels -  regional or national administrator. 
• There is now possibility to pay for shopping basket also when the show status is registration closed, this will allow collecting late registration fees before the start of the show or clinic. 
• In addition to csv.  files export of shows in calendar and entries from masterlist, Excel output has been added:  

• History of shows from different periods have been migrated to new KIPA. 
• Icelandic horses´ ID-s (FEIF ID-s) have been added to KIPA database. 
• FEIF-ID mandatory setting removed fom entry form.