Release notes July 2022
In July, we continued developments in products domain. Two main features released: an option to mark a product as paid externally and getting product lists from Equipe APP back to KIPA. A masterlist was improved and new filters added. In masterlist, there is now a full overview of the registration, including all products. A feature to clone schedule, products or special provisions to already existing event released.
For organisers
1. Marking booked product that requires online payment as paid externally (outside the online payment system, for example, in show office)
A possibility to mark a product that requires payment through KIPA as paid externally added to the system. If rider has paid product fees outside the system, for example, in cash in show office or as bank transaction or through invoicing, the organizer can mark this in KIPA and specify if the payment is confirmed or not.
The feature works for products that require payment through KIPA payment system. Products that are set up as open only for booking without an online payments option, are not impacted by this feature.
To mark product as paid externally, it is possible to use Products list or Finances - Cashier search. If product is not paid online, the paid externally button will appear:
It is possible to mark product as paid outside the system, select if payment is confirmed (for example, the invoice issued is paid or/and payment arrived to organiser´s bank account) and leave a comment:
After the payment is marked as paid externally the following will happen:
1. The price for product will be removed from user´s shopping basket and from payables in the show wallet.
2. The product will appear in the Finances - External Payments section. Organizer can print a report as pdf or to download it in excel or csv. file format.
3. The product will be marked as confirmed and will not be unregistered after product registration deadline, if the Paid Externally function is used before the registration deadline.
Other improvements and changes:
1. In Products List, the Payment status filter improved, allowing searching for paid and not paid products and also confirmed and not confirmed externally paid products:
2. In the Products List Finances Statistics the following changes made:
- Paid - includes all paid products online (through KIPA payments system) and all products that are marked as confirmed and paid externally.
- Not paid - includes all not paid products that require payment online in KIPA and all products that are marked as not confirmed paid externally.
- Paid in show office - includes all products that are marked as paid externally (including confirmed and not confirmed
- NB! Products that are only for booking are not included into paid, not paid and paid in show office indicators. Although these products are included in Base price.
3. Products List - excel and csv exports - we added information on confirmed and not confirmed external payments to be able to have full overview of the payment status for all products.
2. Getting product lists back from Equipe APP to KIPA and recalculating shopping baskets
This feature allows selling products in show office and collect payments online in KIPA.
Basic work flow for the feature:
Step 1. Create product list in KIPA as usual. Open registration and collect registrations for the product.
Step 2. Import entries from KIPA to Equipe APP. Make changes in the registrations for products, including marking products as withdrawn with return of all fees or changed or no-show.
Step 3. Export classes and products lists results to KIPA. Select ONLY those competitions and lists that you would like to export back to KIPA.
Please note, you can always do changes in the lists and export results again, in KIPA, necessary changes in products´ statuses and shopping baskets will be made automatically. Changes can be done until show finances is open in KIPA, if all transactions and payouts are done and finances locked, changes in product lists will not have any effect.
What will happen with registrations to product lists, when we get a list back from Equipe APP:
In Equipe APP, the statuses for product lists are the same as used for competitions.
The following will happen to the products in product lists, when lists will be exported back to KIPA from Equipe APP:
| In Equipe APP | In KIPA | In person´s shopping basket (KIPA) |
| No status marked (blank) | TILATTU / TOIMITETTU | All product fees should be paid |
| Product registration deleted from Equipe APP (after importing from KIPA) - NB! is not recommended to use this option as if all products in list are deleted, the list will not go over to KIPA and all products will stay in KIPA as they were. | Peruttu ja kaikki maksut palautettu | All already paid product fees returned or payables removed from shopping basket |
| Luvallinen poisjäänti | 1. For products with condition: Maksetaan kokonaisuudessaan verkossa, maksua ei palauteta Peruttu, maksuja ei palauteta 2. For product with condition: Maksetaan kokonaisuudessaan verkkomaksuna, varausmaksun osuutta ei palauteta |
1. All product fees should be paid 2. Product base price returned or payables removed from shopping basket, the booking fees stays to be paid |
| Vetäytynyt tuomarin päätöksellä | 1. For products with condition: Maksetaan kokonaisuudessaan verkossa, maksua ei palauteta Peruttu, maksuja ei palauteta 2. For product with condition: Maksetaan kokonaisuudessaan verkkomaksuna, varausmaksun osuutta ei palauteta Peruttu ja maksut palautettu lukuunottamatta varausmaksua |
1. All product fees should be paid 2. Product base price returned or payables removed from shopping basket, the booking fees stays to be paid |
| Maksamaton poisjäänti | Peruttu, maksuja ei palauteta | All product fees should be paid |
| Luvaton poisjäänti | Peruttu, maksuja ei palauteta |
All product fees should be paid |
| Luvaton poisjäänti, tuomari | Peruttu, maksuja ei palauteta |
All product fees should be paid |
| Luokan vaihto | Peruttu ja kaikki maksut palautettu | All already paid product fees returned or payables removed from shopping basket |
| |
TILATTU / TOIMITETTU | All product fees should be paid |
Special cases and tips:
1. Only lists previously imported from KIPA can be exported back to KIPA. Create all necessary lists in KIPA before taking entries and lists to Equipe APP.
2. If in Equipe APP, only rider is added to the list, in KIPA the product will be added to one of the registrations, where we have this rider. If you would like to add the product to particular registration, please choose also a horse.
3. If you would like to collect registrations in show office, but to invoice athletes and collect payments in KIPA, create the product in KIPA, mark that it should be paid online and lock the registration to the product (Dashboard -> Product -> Lock). When list will come back from Equipe APP, the product will be added to riders´ shopping basket as usual.
If you would like to return all fees for the product, please use Cancel product function in KIPA. It would cancel all bookings and return fees to payers.
3. Masterlist functionalities updated, incl new filters and search possibilities
Main changes:
1. Possibility to select information shown in Masterlist based on the users needs. Use "Show in Masterlist" filter to choose data you would like to see in Masterlist. The default is a clean table with minimum of information for quick navigation.
2. Products added to Masterlist - possibility to get a full overview of all bookings in the registration
3. Search athletes or horses added to enable quick navigation to the registrations and athletes / horses´ data in registration forms.
4. New filters added:
- Athletes age range: minimum and maximum
- Products filter
- Entry payments and product payments. These filters allow searching for entries and products that should be paid online and is paid or not paid. It is also possible to search for entries and products that were marked as paid externally (either confirmed or not confirmed).
- Cups and series filter - if show has classes with cups, this filter would help filtering all registrations and entries with the selected cups.
5. In the statistics section, a table with the number of products added. Products are added also to the Finances table and a general overview on registrations.
4. Cloning schedule, products and special provisions to existing event
Feature allows cloning schedule, products or special provisions to already existing and approved events. This will help in a situation, when event is approved to calendar and organizer needs to add schedule and products later to open registration. Organizers that run many events per season can also start doing templates (events in draft status) that can then be used to clone schedules from throughout the season.
How to clone a schedule to existing event:
1. Select the source event (an event to clone from) and press on clone event button.
2. You will see two options: clone and create a new event and clone a schedule, products and/or special provisions to existing event
3. When an option to clone schedule, products and/or special provisions selected, you can additionally specify whether you would like to clone only schedule, only products or/and special provisions.
4. Select an organizer and target event and press Confirm.
Please note that only future events of the same discipline and competition level not higher than of target event can be selected. Only empty events (no classes, products or provisions entered) can be selected. Always clone first schedule and/or products and then start editing the target event and adding other parts.