Release notes June 2021

In June,we continue focusing on improvements and new features in show management. We recommend to have a look at how the payer (owner of registration) is synced from Equipe APP to KIPA, closing registration to a class and to a show, allowing adding marking that the prize money receiver is not Finnish resident and specifying other country´s ID numbers, as well as other features for organisers.

For organisers

1. Schedule proposal and approval log and timestamps added under general provision section in show schedule:

2. Improvement in adding or cloning a new competition in schedule

When creating a new class or cloning a class, automatically the next class´code will be generated by default as the code from the highest number in the show +1. Organiser can always change the code, if needed. On the picture - the highest class code was 1 and for a new class, automatically nr 2 code was generated:

3. Option to close public registration for a class, when registration to a show is ongoing

During the time, when registration for a show is open, organiser can close public registration to a class. Go to class edit form and switch on the checkbox. Closing registration will stop both new entries and payments for already existing entries.

NB! Closing registrations and payments works only when show has registration ongoing! After the registration deadline, when registration is ended, the organiser has still the possibility to add late entries to the masterlist and athletes would have the possibility to pay for shopping baskets.

Check-box in class edit form:

When public registration for a class is closed, the class will have the following sign after the class code:

An explanation that class is closed for registration is also be added to the registration form to inform the riders of the restrictions imposed for registration.

4. Option to close registration for a whole show, when registration to a show is ongoing

When show is open for registration, in case of emergency, organiser can stop accepting registrations for the whole show. Closing registration will stop both new entries and payments for already existing entries. Already registered entries can be unregistered by athletes before the registration end date.

To close registrations for the whole show, access the show edit form and switch ON the check-box: "Public registration closed for whole event":

5. Improvement in showing number of entries in schedule and participants list per day and per competition after publication of results

Number of entries per day and per competition takes into account the outcomes of entries and only entries with confirmed results (participated) are counted. All entries that have been changed, withdrawn or marked as no show are not included:

The same calculations method applies also to showing the participants in the Participants lists in Schedule, after results are published, all not participated pairs are removed from the list and statistics.

6. Option for administrators and organizers to switch OFF the notification of the owner of registration when doing changes in the registration form

When confirming the registration, a check-box added for administrators and club organizers to switch off the automatic e-mail that should be sent to owner of the registration /payer after registration is saved. As default the e-mail is always sent.

The check-box is located after the Athlete / Horse details:

7. Syncing the payer between Equipe APP and KIPA for new riders added to the show through Equipe APP

When adding a new rider through Equipe APP and defining a payer person (NB! should be searched through the KIPA database from the users existing in KIPA ), the payer would be synced between two systems when exporting the results. Shopping basket would be created for the payer person. If payer is left blank in Equipe APP, the rider will be marked as payer in KIPA .

Please note, in Equipe APP if the horse that is added to the new rider has already starts with other payer, the payer will be copied by default from the existing registration. Please change the payer before exporting results to KIPA .

The change of payer in Equipe APP for Rider/Horse combinations imported from KIPA doesn´t impact the payer (payer is not synced) for such Rider/Horse combinations. New classes will be added under the same registration form. If you need to split the payment for Rider/Horse combination between several payers, i.e. for class 1 pays payer A for class B pays payer B, these registrations should be done through KIPA and payer changed before saving the registration.

To check the payer for registration open the details of the registration from masterlist:

8. UX Improvement in Finances - Cashier view

Entry resolution and button to mark entry as "paid externally" added to balance page that can be accessed through Finances dashboard - Cashier:

9. Possibility to disable IBAN and ID format check in registration form for prize money payouts to non-residents

The change allows to collect prize money details from non-residents, meaning that the foreign riders can now register themselves to shows that require prize money details collection.

Prize money payout form will be generated as usually.

This was the last feature needed to enable the self-service for foreign riders to use KIPA while registering to shows.

10. Changes in top-up money collection process from organiser to show wallet in Stripe

There are several cases, when organiser should add money to the show´s account in Stripe, i.e. when paying the show cancellation fees or adding money to cover the returns expenses in case money has already been withdrawn before the publication of results. Above is how such situation looks like on the financial dashboard. To solve it the organiser should press on "Pay" button in the Sales - From organiser section:

The following changes has been implemented to improve the user experience for this flow:

1) When organizer stats a new top-up payment to the show wallet, all previously started not paid top-up payments (disregarding, who has started them) will be automatically cancelled. This allows to correct the sum of top-up payment and to discard all previously started payments.

2) For a top-up payment, a deadline of one hour is set up. After one hour the payment will be automatically cancelled from shopping basket if not paid. Organiser should then come back to show´s finances dashboard and start the payout again.

11. In Vaulting registration forms, lunger can be changed after registration form is confirmed. Please note, if in some classes the horse is not used or the lunger is different, there should be different registration forms.